Solution
Fleet Management
One operational picture of vehicles, drivers, costs and compliance across the whole fleet.
Fleet management brings the individual data streams — position, ignition, driver behaviour, fuel, maintenance and documents — into a single record per vehicle, so operations, finance and safety are looking at the same numbers.
Fleets are organised into groups that mirror how the business actually works: by depot, by contract, by region or by cost centre, with users seeing only the groups they are entitled to.
Capabilities
What fleet management includes
Vehicle records
Registration, category, assigned driver, device, documents and expiry dates held on one profile.
Fleet grouping
Hierarchical groups by depot, contract or region, with reporting that rolls up at every level.
Role-based access
Users see and do only what their role permits, from read-only depot views to full administration.
Utilisation reporting
Distance, engine hours, working days and standing time per vehicle and per group.
Document expiry alerts
Insurance, inspection and licence dates tracked with advance notification before they lapse.
Shared dashboards
Scheduled reports delivered to the managers who need them without anyone logging in to pull them.
Outcomes
What teams use it for
- Replace spreadsheets scattered across depots with one system of record
- Identify under-used vehicles before renewing or extending a lease
- Keep documentation current instead of discovering a lapse at a roadside check
- Compare depots and contracts on the same definitions
FAQ
Questions we are asked about this
Yes. Access is scoped by fleet group, so a depot manager sees their own vehicles while head office sees everything.
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